GENERAL INFORMATION FOR EXHIBITORS
FebruaryFestShow@gmail.com
Booth Size
The booth size is provided, which is an 8X8 ft. space:
Tables & Chairs
You may bring your own tables, chairs, furniture, shelving, curtain/dividers, & equipment, so long as your belongings fit within your 8x8 ft space, and are stable and secure for code and safety purposes.
Fire exit doors are to remain unblocked: vendors are not allowed to set up booths in front of these doors.
If you would like to rent tables, chairs, curtain dividers, and/or power strips, please purchase your rental(s) on the website shopping cart by January 15th - (extended 1/23/20 5pm)
Tables: $7.00
Chairs: $3.00
Power strip: $10
8x8 ft Curtain Divider (1): $12
8x8 ft Curtain Divider (3): $36
Walls
Tape, nails, pins, staples, or other materials used to affix items to a wall are not allowed on the walls, doors, or windows. However, Command Strips may be used, so long as you obtain permission by email by January 15th (FebruaryFestShow@gmail.com). You may also purchase Command Strips through out website:
Command Strips 1 package (size small): $12
Accommodations
Tables & Chairs
You may bring your own tables, chairs, furniture, shelving, curtain/dividers, & equipment, so long as your belongings fit within your 8x8 ft space, and are stable and secure for code and safety purposes.
Fire exit doors are to remain unblocked: vendors are not allowed to set up booths in front of these doors.
Power
Power plug outlets are available. These outlets are spaced or separated approximately 10 feet apart along the bottom of the walls. There are six pillars spread out in the middle of the facility, and each of these beams have a bottom power outlet.
Extension cords are not provided. You may bring your own extension cord, and you may bring your own power strip/surge protector. However, power strips/surge protectors are available to rent. Please see below in the Rentals section.
In addition, please coordinate with your neighbor, who may be sharing your outlet as well.
Rentals:
If you would like to rent tables, chairs, curtain dividers, and/or power strips, please purchase your rental(s) on the website shopping cart by January 15th - (extended 1/23/20 5pm)
Tables: $7.00
Chairs: $3.00
Power strip: $10
8x8 ft Curtain Divider (1): $12
8x8 ft Curtain Divider (3): $36
Walls
Tape, nails, pins, staples, or other materials used to affix items to a wall are not allowed on the walls, doors, or windows. However, Command Strips may be used, so long as you obtain permission by email by January 15th (FebruaryFestShow@gmail.com). You may also purchase Command Strips through out website:
Command Strips 1 package (size small): $12
Accommodations
When allocating stall locations within the venue, please specify if you have any special circumstances for us to consider (eg, wheelchair accessibility, pregnancy).
Required Items
This is a juried event. Therefore, there is a review process that will go in effect BEFORE a decision of acceptance or denial of a vendor is made. Please do not purchase a vendor booth through the shopping cart on the online store before a decision of acceptance or denial is made.
Again, this is a Juried event. Diversity in vendors, artisans, and in arts and crafts will take precedence in the selection of Vendors.
In addition, family oriented products and business represent the purpose and standards of Sweet Bee Events.
All items must be submitted before your registration form / application in order to be accepted. Before you make a booth purchase please submit the following items:
This is a juried event. Therefore, there is a review process that will go in effect BEFORE a decision of acceptance or denial of a vendor is made. Please do not purchase a vendor booth through the shopping cart on the online store before a decision of acceptance or denial is made.
Again, this is a Juried event. Diversity in vendors, artisans, and in arts and crafts will take precedence in the selection of Vendors.
In addition, family oriented products and business represent the purpose and standards of Sweet Bee Events.
Images:
Please email 3-5 copies of your work (no slides or copy machine photos)
* Email to:
FebruaryFestShow@gmail.com
* Accepted image formats for attachment include: JPG, JPEG, GIF, and PNG. These files must be no larger than 200KB per file. Minimum 4, maximum 10 attachments.
We also accept a single PDF file which can contain multiple images. This file must be longer that 1.5MB
Application Info:
Cancellation fees are non refundable after January 15 th, 2020
Sweet Bee Events will select vendors up until January 15 th, 2020. If accepted, you will be notified through email.
Denied vendors - Email notification by January 20th, and Refunds by February 15th, 2020.
If you are accepted and cancel after January 15th, 2020, your booth order will not be refunded.
Self Check Out - WIFI
This is a Self Check Out / Self "manned" / vendor operated POS checkout.
(This is not a Central Check Out event at the February Fest! 2020)
Please plan accordingly.
WIFI is available.
Self Check Out - WIFI
This is a Self Check Out / Self "manned" / vendor operated POS checkout.
(This is not a Central Check Out event at the February Fest! 2020)
Please plan accordingly.
WIFI is available.
Food Vendors:
- Packaged, sealed, wrapped Food is allowed to be sold at the event.
- Concession food / unwrapped / prepared / open samples -- are allowed to be sold and/or given away at the event, if the following requirements are met:
- Notify Sweet Bee Events through email about your interest in becoming a Food Vendor at the event: FebruaryFestShow@gmail.com
- Email information, pictures, about your business, type of food, etc.
- Read this link for the following requirements to becoming a food vendor with the Legacy Events Center (LEC) and Sweet Bee Events: Concession Food Vendor Requirements & Application
- Wait for acceptance or denial from Sweet Bee Events.
- If approved, next, apply with the LEC. To apply, again, click the link and follow the requirements of the LEC: Concession Food Vendor Requirements & Application
- Finally, upon approval from the LEC, purchase to reserve your booth with Sweet Bee Events: Please email FebruaryFestShow@gmail.com to request your purchase link.
Food:
Outside food and beverage are not permitted, accept in the case of onsite sellers, such as food trucks, and food vendors. However, water is permitted.
Booth location
Booth location and placement are on a "first-come, first-serve" basis, and are placed based on category necessity and interest.
Booth requests
Booth requests (numbers & spaces) are subject to availability, and we cannot guarantee everything you request.
One booth may be split by two persons
1) Saturday, February 1st - 8am
Enter & Exit
Set Up
Vendors may enter Building #2 as early as:Set Up
1) Saturday, February 1st - 8am
Exit and Clean Up:
Vendors must clean and exit Building #2 by:
1) Saturday, February 1st: - 7pm.
Remember, to clean and leave the building, and your booth space, in the same condition prior to the event.
Vendor Parking & Loading
To park and load, please park in Lot: F. Load in the double doors located on the East side of Building 2, and load into the garage door, located on the South side. Please view the following map available to Vendors for parking and loading before, during, and after event:
Directions to Building 2:
To park, load, and enter into Building 2, please take the road along the East side of the Legacy Events Center. The entrance to the road is between the DMV and the jail (in red arrows). Please view the following directions on map:
Customer Directions:
Due to limited space, please direct customers & visitors to park in Lots E and Lots F, as well as in Lots B,C,& D. Please view the above map to direct customers to take the East road to park in Lots E and Lots F.
Public notice for the business hours of the February Fest! in BUILDING 2 of the LEC is from 10:30 am to 5pm.
Communication:
Please be ready for email communication from Sweet Bee Events about the February Fest! event. Very important information concerning Booth Map, booth location, parking & loading, dates, times, customer parking, directions, important updates, etc. will be sent out through email to all accepted vendors: FebruaryFestShow@gmail.com. It is important your correct email is on the application form.
Give-Aways!
Vendors are asked to voluntarily participate in a Give-Away! at the event. Email notification of directions; and sign up sheet for schedule times, will be emailed (see preview: https://sweetbeeevent.blogspot.com/2020/01/give-aways.html)
Legal Requirements
Public liability insurance for vendors is not requested at this event/facility; but is, however, highly encouraged.
Vendors are responsible for state, city, and local taxes, business license, and vendor compliance.
A sales tax chart and sales tax license form will be given out to each vendor at the event, unless otherwise specified by the vendor.
Rights & Guarantees
A sales tax chart and sales tax license form will be given out to each vendor at the event, unless otherwise specified by the vendor.
Rights & Guarantees
Sweet Bee does not guaranteed any or all sales, and/or traffic to vendors.
Sweet Bee Events reserves the right to change the General Information in this document at any time upon Sweet Bee Events discretion and as deemed necessary to accommodate the needs of this event and business.
Sweet Bee Events reserves the right to change the General Information in this document at any time upon Sweet Bee Events discretion and as deemed necessary to accommodate the needs of this event and business.
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